5 free (or near-free) AI tools that save 5+ hours a week on invoicing, admin, and follow-up, recovering thousands in jobs you forgot to bill for. No tech knowledge required.
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A free 30-minute call is enough to look at your specific setup and leave you with a clear action plan. No jargon, no sales pitch.
Book a Free 30-Min Session →You're not losing money all at once. It's leaking slowly: a forgotten material here, an hour of phone tag there, an invoice that took 90 minutes instead of 5. This guide fixes all of it.
5 hours a week × $120/hr × 50 weeks. Time you worked but couldn't bill because you were doing invoices, chasing quotes, and playing phone tag. These tools cut that dramatically.
Most tradies miss $50–$80 per job in forgotten materials, travel time, and verbal add-ons. At $50 missed × 3 jobs × 52 weeks, that's real money gone. The voice invoice workflow in this guide captures it all.
The 5 tools in this guide address both leaks: admin time and under-invoicing. Tools cost $384/year (Xero only; rest are free). Net gain for a Sydney tradie at $120/hr: $37,400+.
The guide shows you exactly how to set this up, step by step, in plain English, in under a week.
Here's exactly what's inside, plain English, step by step, no tech background needed.
How to use ChatGPT to write quotes, respond to difficult customer emails, and handle the wordy admin you've been putting off.
Free to useTalk through your job notes hands-free between sites, then have them automatically formatted into an invoice summary.
Works on your phoneSend invoices in one click, automate payment reminders, and always know who owes you money and for how long.
From $32/monthShow up when people search for your trade nearby - completely free, and takes 20 minutes to set up.
Completely freeSend customers a booking link. They pick a time, it goes in your calendar automatically. No more back-and-forth.
Free plan availableA worked example showing how all five tools can transform a typical tradie's day - from finishing a job to sending an invoice in under 5 minutes.
Bonus sectionMost tradies don't realise how much time they spend on admin because it happens in bits - a few minutes here, an hour there. But it adds up fast.
These tools won't eliminate admin completely. But they can cut it dramatically - and give you back hours every week.
David Ezzy has spent 18+ years in technology, including senior roles at IBM managing large-scale programs for some of Australia's biggest businesses. Based in Sydney, he also works with small trade businesses to help them use the same calibre of tools, simplified, and built for how tradies actually work. This guide is free because I'd rather you see the tools work first, and come back if you want help setting them up properly.
Download the free guide and start with just one tool. Most tradies notice a difference on the same day.
Or if you'd prefer a direct conversation — book a free 30-min call. I only run a limited number each month.